Microsoft Teams team and channel

Balu Ilag | December 9th, 2020

Microsoft Teams team and channel

Microsoft Teams Team and channel

Teams team

Microsoft Teams provides a toolset that one team requires to execute their project tasks. When a user creates Team, they will be asked to choose the option whether they want to create a private (only invited users can join) or public (anyone can join from your organization) team. As a team owner, they can add members and designate them as a team owner for administration. We recommend adding more than two team owners that mitigate single point failure means if a team has a single owner and if that owner gets terminated or left the organization, then the team will not have an owner to administer. So, adding more than two team owners is recommended (minimum of two owners).

Note: As of today, any team can have maximum members as up to 10000, including private or public teams and organization wide team. Earlier limit was 5000 members in team.

There are three types of Teams:

  • Private Team – People need permission to join this type of team.
  • Public Team – Anyone in your organization can join this type of team.
  • Org-wide Team- Everyone in your organization automatically joins the org-wide team

Figure 1 Team types

Note: regular users cannot create organization-wide Teams, Only global administrators can create org-wide teams, and currently, an org-wide team is limited to organizations with no more than 5,000 users. There’s also a limit of five org-wide teams per tenant.

Figure 1 shows the Team three type and its use. Team creation and management covered in upcoming posts.


Team is collection people who gathered to perform a project for their organization, that project may have multiple sub-tasks, to perform these individual task requires conversation, call or meeting and task may have separate documentation, to maintain this separate tasks team provide a dedicated section that called as a channel. The channels are dedicated sections within a team that keeps conversations organized by specific topics, tasks, or subjects. Team channels are locations where everyone on the team can openly have conversations. Channels are most valuable when extended with apps that include tabs, connectors, and bots that increase their value to the members of the team.

How Team and channel look like for Bloguc organization. Figure 2 shows the Bloguc organization team and channel structure. It shows three channels for each team. At this point, there is no limitation on creating a channel or Team in any organization, that means your organization can have a n numbers of team and channel. Remember, Teams management efforts increase along with the number of team and channel grows, so as a Teams admin you must keep track of how Team and channel are used in your organization.

Figure 2 Team and Channel structure

There are two types of channels:

  • Standard channel – Standard type of channel accessible to everyone on the team, including team members and guest members.
  • Private channel – Private channel accessible only to a specific group of people within the team.

Figure 3 Team Channel type and their use.

If you are looking for complete details, then refer book “Understanding Microsoft Teams Administration” chapter#1.


Understanding Microsoft Teams Administration book. Retrieved from

Microsoft documentation. Retrieved from.

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