Schedule Teams live event after generally available

How to schedule Teams live event after GA?

Live event now generally available, it was in preview earlier. Live events in Microsoft 365 enables anyone to create live and on-demand events that deliver compelling communications to employees, customers, and partners. Live events use video and interactive discussions across Teams, Stream, or Yammer and can be as simple or as sophisticated as needed. Up to 10,000 attendees can participate in real-time from anywhere, across any devices, it has automatic transcription, event recording features.

Before scheduling Live event, you must have “Live Event Policies” assigned to your account, you can contact your Administrator to get policy assigned to your account, I have assigned Live event policy to my account in order to allow to schedule live event.

First Login to Microsoft Teams client or  https://teams.microsoft.com/ with your credential, login ID look like, ([email protected] and your password)

Note: make sure presenter/organizer has Microsoft Teams license assigned. Teams license available under planE1, E3, E5 and Education Tenant. Government Tenant support coming soon.

1. Now sign-in to Microsoft Teams > Meetings/calendar > Schedule a meeting >
2. Top left hand-side drop down menu select “New live event”.

• Fill the information to schedule event; as showed in below image.

Title: Give meaningful title to your live event.

Select location: by default, location is Microsoft Teams meetings.

Start and End date and time.

Invite the people to your event- invite presenter / organizer

Organizer: select event team members

Details: Add proper description to live event

Refer below image.

• Once you click on Next, you will see live event permission and Live event production type. Select appropriate live event permission, since this is test event, I selected as “Org-wide” so that anyone from my organization can join this event. Refer below image.

After selecting live event permission, you can select event types, under “How will you produce your live event?”, I have selected “Teams” as type, so that I can use one or more webcams or cameras connected to presenter computer for streaming video.

to use “An External app or device”, you must have device/encoder setup. For this article I am using Teams to produce event.

Custom options: I have few options to choose:

• Recording available to producers and presenters
• Recording available to attendees
• Attendee engagement report
• Q&A

You can customize your event by selecting these options.

Note: If you are unable to see these options then contact your IT Admin team to enable these options.

Refer below image.

• Finally, click on Schedule, to schedule the teams live event and showed in calendar. After event scheduled you will see invite, Like below image shows meeting scheduled.

If you have audio conferencing enabled, then your live event will have audio bridge added to allow attendees join audio portion of Teams live event. This was not available in Skype Meeting Broadcast.

Thank you.